Executive Secretary

Job Description: We are seeking a highly organized and experienced Executive Secretary to provide administrative support to our executive team at Passion Jewelry Group. The Executive Secretary will play a crucial role in ensuring the smooth functioning of the executive office and supporting the day-to-day operations of our retail company. Key Responsibilities: Provide high-level administrative support to the executive team, including the CEO, COO, and other senior executives. Manage executives' calendars, schedule meetings, appointments, and travel arrangements Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executives. . Screen phone calls, emails, and other correspondence, handling inquiries and requests as appropriate. Coordinate and organize executive meetings, including preparing agendas, taking meeting minutes, and distributing follow-up actions. Organize and maintain electronic and physical files, records, and documents for the executive team Assist with special projects and initiatives as assigned by the executive team. Provide personal assistance to executives as needed, including managing personal appointments, errands, and other tasks. Qualifications: Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a corporate environment. Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with a professional and diplomatic demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Discretion and confidentiality in handling sensitive information and communication. Ability to work independently with minimal supervision and as part of a team. Bachelor's degree in Business Administration, Office Administration, or a related field is preferred.