Programme Coordinator

  • Jakarta
  • Palladium
MENTARI- Programme CoordinatorBackgroundMENTARI (Menuju Transisi Energi Rendah Karbon) is an ambitious programme that formally started on 6th January . The programme aims to support Indonesia’s energy transition and uptake of low carbon energy. Led by the British Embassy Jakarta, MENTARI is implemented by Palladium International Indonesia in consortium with Castlerock Consulting and Hivos. By working closely with the Government of Indonesia and other stakeholders to improve the enabling environment and drive investment, MENTARI will demonstrate the possibilities of low carbon energy for Indonesia's economic development, job creation and social inclusion, while helping to mitigate climate and environmental impacts.Job DescriptionMENTARI is seeking to engage an individual in the role of Programme Coordinator who will support the overall implementation, day-to-day operations, and financial management of MENTARI. The position is based in Jakarta. Duties: Under the direction of the Team Leader, the Programme Coordinator will:Project Management1. Supervise and responsible for the work delivered under the Finance, Administration, Procurement, and Contracts function daily, including but not limited to: i. Travel management. ii. Monthly financial process including forecasting, payments, and reporting; iii. External audit. iv. Procurement and management of suppliers and subcontractors; and v. Contracts management.2. Support the day-to-day activities at an operational and financial level to ensure all strands have the necessary resources and 3. Support each Strand Lead with the review and finalization of Terms of Reference and budget for each activity under the Workplan.4. Manage the recruitment and hiring of Consultants, including due diligence and salary negotiations, and ensure proper approval is received from the Client.5. Prepare, together with the Programme Manager, the financial section of Quarterly and Annual reports, BAST (Berita Acarah Serah Terima) and KAK (Kerangka Acuan Kerja) to government counterparts. 6. Actively manage risk, together with the team leader and consortium partners, within the project in relation to project activities.7. Setup, manage, and update the Programme’s Management Manual regularly.8. Support the management of external audits and ensure accurate record retention with subcontractors and other stakeholders when required.Client Management1. Process items that require the Client’s approval including activity, travel, and personnel, and make sure all approvals are archived.2. Manage monthly forecast and invoicing to Clients following the agreed schedule.3. Lead any Risk and/or Security issues and escalate accordingly to the management and Client;4. Ensure sufficient approval is received from the Client for any change from existing SOPs and FCDO regulations.Financial Management1. Prepare the accruals process for the end of the month period; 2. Prepare, with input from TL and Strands, the forecasting on a monthly basis and providing feedback;3. Monitor expenditure against approved activity budgets; report on a monthly basis the status of activity expenditure and forecast. Qualifications:1. Experience in leading procurement, contracting, budgeting and compliance requirements for development projects is bonus.2. Very strong financial acumen and the ability to interpret and analyse financial reports.3. Strong knowledge and practical experience in project management methodologies and techniques.4. Excellent computer skills (including experience working with MS Excel, Word, Outlook, and power point). 5. Sound problem solving and decision-making skills.6. Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff; and7. Ability to work independently and as part of a team.8. Excellent verbal and written communication skills and the ability to communicate with a wide range of stakeholders from diverse backgrounds.9. Fluent in English and Bahasa Indonesia, both for oral communications and writing.10. Experience working with international donor-funded projects, experience with FCDO will be an asset.About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3, employees operating in 90 plus countries and a global network of over 35, experts, we help improve economies, societies and, most importantly, people's lives.Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.