Purchasing Administration

Purpose of the position The primary objective of this role is to assist in the procurement process by reviewing the purchasing process, issuing purchase orders, tracking orders, and maintaining purchasing records. The job holder plays a crucial role in ensuring timely and cost-effective procurement of supplies and equipment based on the organizations needs. The job holder might also conduct market research, double check vendor offers, and ensure that records of invoices and contracts are maintained accurately. The role is essential in ensuring the procurement process is correctly applied within the organization. The assistant purchasing works in collaboration with purchasers when one is affected to a specific project and/or department heads. Dimensions Important coordination in a complex multicultural organization. Companies in the scope: Eramet Indonesia Mining (Indonesia) Eramet Halmahera Nickel (Indonesia) Eramet Bumi Sulawesi (Indonesia) Elements of complexity The position requires a high level of responsiveness and detail. The job holder must be detail oriented, have a good understanding of the activities of the company as well as the accounting and purchasing processes. There are different levels of advancement in terms of purchasing process maturity. The interlocutor might be a purchaser, having a deep knowledge of their field, or in smaller entities, department heads. Main purposes of the position Working under the responsibility of the Finance and Accounting Manager of Eramet Indonesia, the key responsibilities include: Issue purchase orders accurately, ensuring all relevant details are included. Track orders throughout the procurement lifecycle to guarantee timely delivery and adherence to organizational requirements. Maintain meticulous records of all purchasing transactions, including purchase orders, invoices, and contracts. Ensure records are organized and easily accessible for reference and audit purposes. Collaborate with relevant stakeholders to understand the organization's needs for supplies and equipment. Execute procurement activities in a timely and cost-effective manner, contributing to overall organizational efficiency. Double-check vendor offers to ensure competitiveness, quality, and alignment with organizational standards. Work collaboratively with purchasers assigned to specific projects, providing necessary support for procurement-related activities. Collaborate with department heads to align procurement activities with the unique needs of each department. Play a key role in guaranteeing that the procurement process is correctly applied and conforms to organizational standards. Profile & Experience Bachelor's degree in finance/accounting Proficiency in MS Excel and full Office suite Mandarin speaker Experience with SAP needed would be a plus Proven experience in cost monitoring and invoice processing. Strong attention to detail and organizational skills. Ability to collaborate effectively with internal teams and external suppliers. Excellent communication skills, both written and verbal Creative thinking skills and ability/willingness to solve problems