Personnel Documentation and IFS Administrator

Job DescriptionResponsibilitiesPersonnel Documentation & IFS Administrator assists the Personnel Planning Lead in administrative and operational support for all members of the company’s SEA offshore field staff pool. The key responsibilities include but are not limited to:Oversee and ensure continuous upkeep – including organising training and / or examination bookings – of personal offshore survival training (i.e. BOSIET, FOET), medical fitness (i.e. OGUK & oil company specific), Offshore Safety Passports (OSP’s), etc. by Field Staff, and office record-keeping.Update field staff timekeeping data into the IFS system monthly for payroll processing, and verify details against the personnel tracking system.Ensure accurate and continual upkeep / processing of all field staff administration; field staff tracker systems, timesheets, leave requests, expense claims, etc.When necessary, coordination of Fugro Intercompany and / or third-party external contract hires (i.e. compiling agreements and personal documentation).When necessary, assist in the arrangement of personnel travel (i.e. flights, hotels, ground transport, etc.) related to projects and / or other company requirements, following company processes (i.e. Fugro Travel Portal & Journey Management Plans) and using approved vendors.RequirementMin Secondary Vocational Education, or Diploma Degree from a reputable University.Min 3 years working experience of personnel administration in the marine industry.Qualified and functional experience in Human Resources / crewing and personnel management and training.High-level competence to communicate clearly and accurately, in English language, both verbal and written.High-level competence with Outlook, Excel, Word, Microsoft Teams, etc.Proven capability with Personnel / Crewing Rotation Planning Systems / Software / Spreadsheets. Proactive, positive attitude, meticulous with good attention to detail.Strong ability to follow-up on pending actions / activities.Flexible, reliable, independent, and able to work well in a fast pace constantly changing environment.Disclaimer for recruitment agencies: Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.